TERMS & CONDITIONS / PRIVACY & LEGAL
Terms & Conditions
Deposit / Confi rmation of Booking
A non-refundable deposit of £100 per week is required to secure your booking. We require your deposit and confi rmation of your booking in writing by e-mail (or by letter if preferred), within 7 days of making the booking. Please note that your booking is not considered firm until the deposit payment has been received.
Payment methods
Payments should be made by Cheque, Internet Bill Payment or BACS. An on-line card facility is not currently available. Cheques should be made payable to “Ben Galloway” and sent to: N16 The Quadrangle, Hall Park Road, Hunmanby, Filey, North Yorkshire YO14 0HZ. If paying by any method other than by cheque, please request our bank details when making the booking.
Balance Payment / Keys
We ask that the balance due is paid no less than one month before the start of your holiday. On receipt of your payment, the code for the key safe at the property, will be sent to you some ten days before the start of your holiday.
Cancellation
In the event of cancellation more than four weeks before the start of your stay your deposit will not be refunded unless the accommodation is re-let for the same period. Should cancellation take place less than four weeks before the start of the holiday the rental is payable in full. It is recommended that you consider taking out suitable holiday insurance. Should, for reasons beyond our control, the property be rendered unsuitable for letting on the dates booked, all money paid will be returned in full without further claim.
Dogs
Well-behaved dogs are permitted at Fox Cottage by prior arrangement. The small back garden is enclosed. I would be most grateful if you would clean up after your dog in the garden and in the village and not allow them on unprotected furniture. Dog waste should be bagged before putting it in the green garden bin. Our only stipulation is that dogs are not allowed upstairs in the cottage.
Suitability
Unfortunately the cottage is not suitable for children under the age of seven on saf ety grounds. This is is because there is no door at the top of the second fl ight of stairs to the second foor bedroom. The cottage is also not suitable for the in firm. Please be aware that in the paved garden there is a small drop between the upper and lower levels to the left of the steps.
Privacy & Legal
These terms govern your use of the Fox Cottage website. By using the website you are indicating your acceptance of these terms. We may change the terms at any time by posting amended terms on the website. If you do not accept these terms and conditions please do not use this website.
IMPORTANT: The General Data Protection Regulation (GDPR) will apply in the UK from 25 May 2018. It replaces the 1998 Data Protection Act and introduces new rules on privacy notices, as well as processing and safeguarding personal data. We have amended our Privacy Policy accordingly:
This policy is effective from and last updated on: 19.05.2018
GDPR PRIVACY POLICY
This privacy policy sets out how we use and protect any information that you provide us with when you use this website. We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement. We may change this policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes.
What we collect
The only information we ask you for is your ‘contact information’, specifically, though not limited to, your name, address, telephone number and your email address, and only then if you have chosen to book a holiday at Fox Cottage. This is an ‘opt-in’ system. We do not collect the data of individuals or companies who visit this website.
How long do we keep your data for?
We keep your data, (in compliance with GDPR guidelines) for a ‘limited’ and ‘reasonable’ amount of time. Currently we store data for up to 18 months from the end of your holiday booking after which time it will be deleted. We keep this data for this period of time mainly because some guests like to re-book the same time each year, and it’s helpful to be able to populate their details without having to ask them to resupply their contact information each time. The only potential exception to this policy in the future would be if you specifically requested to be kept informed by us. Typically companies do this in the form of a newsletter or via offers and promotions. The mechanism for this would be via an ‘opt-in’ a form, and our data protection policy would be updated accordingly. The website does not presently offer this.
What we do with the information we gather
We require this information only to be able to manage your booking and to respond to you via email or telephone if necessary in connection with your booking and/or during your holiday should that be necessary.
We do not use this information to:
Send promotional emails about new products or contact you with offers or other information that you have not requested;
Contact you for market research purposes;
Contact you by unsolicited email, phone, fax or mail – we will only respond to a phone call email or fax that you have made/sent us.
Cookie Policy
Our website uses 'essential cookies' only in the operation of this website. Cookies are small text files that are placed on your computer or mobile device when you visit our website. Session cookies enable you to move from page to page within our website and any information you enter to be remembered. A session cookie is deleted when you close your browser or after a short time.
NB. You consent to our cookie policy if you continue to use this website.
Cookies are used in the following ways on our website:
Google Analytics – we use Google Analytics to provide us with information about how you use our website. We use this information to compile statistics and to help us to improve our website and the services we offer. Google uses cookies as part of this process to collect anonymous information, including the number of visitors to the website, where they have come to the website from, the pages they visit and the length of time they have spent on the website. Google are making changes to their software to ensure that their processes are GDPR-compliant.
Links to other websites
Our website contains links to other websites of interest. Please note that once you have used the links to leave our site, we do not have any control over the website visited. Consequently, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Payment details
We do not operate an on-line payment system and therefore make no request for your credit or debit card details. You have the option to pay online by BACS or by cheque. We store no payment details supplied by you. If we decide to take on-line payments in future our privacy policy will be amended accordingly.
Ben Galloway is the nominated data-protection officer for this website. This website has been developed with GDPR compliance in mind. Ben can be contacted by email at: ben@foxcottage-helmsley.com
You have the following personal data rights:
The right to be informed;
The right of access;
The right to rectification;
The right to erasure (data records must be retained for a certain time period);
The right to restrict processing;
The right to data portability;
The right to object.
Further details of these rights can be seen at the Information Commissioner’s website.
Comments, suggestions and complaints
Please contact Ben Galloway for a comment, suggestion or a complaint about your data processing at ben@foxcottage-helmsley.com or 07787 500228. We take complaints very seriously.
If you are unhappy with our response or if you need any advice you should contact the Information Commissioner’s Office (ICO). Their telephone number is 0303 123 1113, you can also chat online with an advisor. The ICO can investigate your claim and take action against anyone who’s misused personal data. You can also visit their website for information on how to make a data protection complaint.
LEGAL
Intellectual Property
Ben Galloway owns intellectual property rights in this website. This includes, without limitation, copyright, database rights, rights in designs, rights in know-how, patents and rights in inventions, whether registered or unregistered. Unless otherwise stated, the copyright in the content published on this website is the property of Ben Galloway.
You may copy materials from the website on the following conditions:
 You must only use the materials for your own personal use and must not distribute them to any third party;
 You must not use the material for commercial or business purposes; 
Material must be reproduced accurately and must retain any copyrights which are contained in the original material; and material must not be used in a derogatory manner or in any manner which may adversely affect Fox Cottage's business or reputation.
Trade Marks
The Fox Cottage logo and all other logos, designs or third party marks used on the website are trade marks and may not be used without prior written permission. You may not use any meta-tags or any other hidden text using Fox Cottage’s names or trade marks without prior written permission.
Your Personal Information
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.
We will not use your personal/company database in our possession other than for the agreed purpose.
You may request details of personal/business information which we hold about you under GDPR. A small fee will be payable.
Image Attribution and copyright
The majority of the photography on this website is by Ben Galloway. Additional stock photography, where used, is also rights protected, the copyright is retained by the author of the image. Additional images, (where used), are believed to be royalty-free images and/or not rights-protected. If you believe we are in error we request that you notify us in writing and we will remove them immediately.
Copyright and all associated rights belong to the photographer or owner of the image. We respect these rights and ask you do the same. Without limitation, copying, re-publication, distribution or any other use of the images on this website is strictly forbidden without the express written permission of the copyright holder and Ben Galloway. Our image attribution policy, which is strictly enforced, is for your protection.
Your acceptance of these terms
By using this site, you signify your acceptance of our terms and cookies policy.